Publication Date: September 20, 2013

DCL ID:  ANN-13-13

Subject: Training Workshops - Fundamentals of Federal Student Aid Administration

Summary: This letter announces Federal Student Aid’s instructor-led, Fundamentals of Federal Student Aid Administration training workshops scheduled for October 2013 through September 2014.

Dear Colleague:

We are pleased to announce our Fundamentals of Federal Student Aid Administration training workshops scheduled for October 2013 through September 2014. Each in-person workshop is four and one-half days in length and is conducted at one of the Department of Education's (the Department's) regional training facilities.

Please note that all participants wishing to register for and attend a Fundamentals of Federal Student Aid Administration workshop must first successfully complete an online course titled Introduction to Federal Student Aid. The online course may take up to 20 hours to complete, so please plan accordingly.

The following Questions and Answers provide important information about the workshop.

QUESTIONS AND ANSWERS

Q1: Who must attend the training?

A1: If your school meets either of the following criteria, you must attend the Fundamentals of Federal Student Aid Administration training:

    • Your school is applying to participate in the Title IV federal student aid programs for the first time, and needs to fulfill the Fundamentals training requirement to complete your certification, or

    • Your school is undergoing a change of ownership (in some instances).

Questions about these requirements should be directed to the regional School Participation Division office that serves your school. Contact information can be found on the Electronic Application for Approval to Participate in the Federal Student Financial Aid Programs (E-App) home page.

If your school meets one of the criteria above, you must ensure that the Owner/President/CEO (or their high-level school official designee) and Financial Aid Administrator attend and complete Fundamentals of Federal Student Aid Administration training. Both the Owner/President/CEO (or their high-level school official designee) AND the Financial Aid Administrator must attend all four and one-half days to fulfill the requirement. See Q4: How do I register for the training? to get started.

Q2: Who may attend the training?

A2: Individuals who do not meet the criteria as outlined above but wish to attend as a refresher or as basic training on the Title IV programs may attend. See Q4: How do I register for the training? to get started.

Q3: What will the training cover?

A3: The online course, Introduction to Federal Student Aid and the in-person workshop, Fundamentals of Federal Student Aid Administration, address the following topics:

    • What are the Title IV federal student aid programs?

    • How does a school obtain and maintain institutional eligibility?

    • What must a school do to request and receive funds from the Department?

    • What policies and procedures does a school need to have in place?

    • How does a school process aid for its students by determining eligibility, calculating financial need, packaging aid, adjusting aid, and recalculating aid?

    • What are the requirements for disbursing aid to students?

    • What must a school do in regard to exit interviews and calculating a return of Title IV aid (R2T4)?

    • What are the reporting requirements for a school?

Q4: How do I register for the training?

A4: Anyone wishing to attend the in-person, four and one-half day workshop, Fundamentals of Federal Student Aid Administration, must first successfully complete the online, self-paced tutorial, Introduction to Federal Student Aid. The online tutorial may take up to 20 hours to complete, so please plan ahead so that you can register for the in-person workshop you want to attend.

After successfully completing the online tutorial, you will be provided a link to register for one of the in-person Fundamentals of Federal Student Aid Administration workshops. If you are unable to attend, we request that you cancel your registration so that other individuals who wish to attend may do so.

Note: Each person wishing to attend the in-person workshop must register with their own, unique e-mail address. The registration system will allow an e-mail address to be used only once for registration.

To access the online Introduction to Federal Student Aid tutorial and receive information about the registration process, follow these steps:

  1. Go to the Federal Student Aid E-Training Web site, located at http://fsatraining.info.

  2. Log in to Federal Student Aid E-Training using your username and password.

    If you do not have a username and password for Federal Student Aid E-Training, click on "Create new account" in the right-hand column on the home page and follow the instructions to create a username and password.

  3. After logging in, point your cursor to "Required Federal Student Aid Training" on the main menu bar.

  4. From the drop-down menu that appears, choose "Fundamentals of Federal Student Aid Training Series" and select "Introduction to Federal Student Aid".

  5. To launch the online course, click "To continue".

Q5: When and where are the in-person training workshops?

A5: The in-person training workshops will be offered October 2013 through September 2014 at one of the Department's regional training facilities. The schedule and location information is as follows:

  October 28 – November 1, 2013 Philadelphia, PA
     
  November 18 – 22, 2013 Dallas, TX
     
  December 9 – 13, 2013 Atlanta, GA
     
  January 6 – 10, 2014 Chicago, IL
     
  February 24 – 28, 2014 Washington, DC
     
  February 24 – 28, 2014 San Francisco, CA
     
  March 3 – 7, 2014 Chicago, IL
     
  March 17 – 21, 2014 Atlanta, GA
     
  April 7 – 11, 2014 New York, NY
     
  April 7 – 11, 2014 Seattle, WA
     
  May 5 – 9, 2014 Washington, DC
     
  May 5 – 9, 2014 Dallas, TX
     
  May 12 – 16, 2014 Kansas City, MO
     
  June 2 – 6, 2014 Philadelphia, PA
     
  June 2 – 6, 2014 Chicago, IL
     
  June 9 – 13, 2014 San Francisco, CA
     
  July 21 – 25, 2014 Boston, MA
     
  July 28 – August 1, 2014 Chicago, IL
     
  July 28 – August 1, 2014 Seattle, WA
     
  August 11 – 15, 2014 Denver, CO
     
  September 8 – 12, 2014 Atlanta, GA
     
  September 8 – 12, 2014 San Francisco, CA
     
  September 15 – 19, 2014 New York, NY
     
  September 22 – 26, 2014 Dallas, TX

Note: This information is provided for planning purposes only. As a reminder, you may not register for one of the in-person workshops until you have completed the online Introduction to Federal Student Aid tutorial and have received the registration link. Directions to each training workshop and information about nearby hotels is available through our registration system and can also be found on Federal Student Aid E-Training prior to launching the online tutorial (select the "Workshop Locations and Dates" link).

Q6: What do I need to bring to the workshop?

A6: Each participant must bring pens/pencils, highlighters, and a calculator. We will provide each participant with a copy of a large participant's guide and other related materials. Participants will need to ensure that they have a bag or luggage in which to carry this material when they leave.

Q7: Will I receive a certificate of completion?

A7: Upon successful completion of the in-person workshop, a certificate of completion will be provided.

We look forward to your participation in this training opportunity. If you have questions about the Fundamentals of Federal Student Aid Training Series, please contact Deborah Tarpley at deborah.tarpley@ed.gov.

If you have any questions about registration, please contact Scot Davisson at scot.davisson@ed.gov.

Sincerely,

Jana Hernandes
Service Director, Operations
Federal Student Aid

   

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