Publication Date: June 30, 2005
DCL ID: CB-05-10
Subject: 2004-2005 Campus-Based Reallocation Form and Process
Summary: This letter describes the 2004-2005 Campus-Based Reallocation Form and process.
Posted on 06-30-2005
Dear Colleague:
The Campus-Based Reallocation
Form (ED Form E40-4P) for 2004-2005 has been approved by the Office of Management
and Budget (OMB). This form will be available on the eCampus-Based Web site
at www.cbfisap.ed.gov in late July 2005.
The Campus-Based Reallocation
Form is used in the Federal Supplemental Educational Opportunity Grant (FSEOG),
Federal Work-Study (FWS), and Federal Perkins Loan programs (the campus-based
programs) to release unexpended portions of your 2004-2005 allocations or to
request supplemental 2005-2006 FWS funds for community service jobs. As announced
in the "Notice of the 2005-2006 Award Year Deadline Dates for the Campus-Based
Programs," published in the Federal Register on March 22, 2005 (70
FR 14450), the date by which your school must submit this form is Friday,
August 19, 2005.
The questions and answers
that follow will assist you in completing the Campus-Based Reallocation Form.
Additionally, you may use the attached "Campus-Based Reallocation Form
Worksheet" and "Campus-Based Reallocation Form Instructions"
to assist you in completing your school's submission.
QUESTIONS
AND ANSWERS
Q1: Under what circumstances
does a school need to complete the Campus-Based Reallocation Form?
A1: A school must
complete the Campus-Based Reallocation Form if it
1) Does not intend to spend
its entire 2004-2005 allocation in any of the three campus-based programs; or
2) Wants to request supplemental
2005-2006 FWS funds to pay students in community service jobs (not for any other
purpose), and the school
a) Spent at least 5 percent
of its total 2004-2005 FWS funds to compensate students employed as reading
tutors of children or in family literacy activities as part of its community
service activities; and
b) Has an FWS fair share
shortfall as shown on line 28 of the school's 2005-2006 final funding worksheet,
provided with its final allocation letter.
Q2: Why is the Campus-Based
Reallocation Form so important to the campus-based programs?
A2: Without the
information collected on the Campus-Based Reallocation Form, we would be unable
to reallocate unexpended campus-based funds from the 2004-2005 Award Year as
supplemental allocations for the 2005-2006 Award Year. Since we have authority
to reallocate 2004-2005 funds only until September 30, 2005, we cannot wait
until we have schools' expenditure data from the FISAP due September 30, 2005.
It is important that schools release unexpended campus-based funds now so they
can be used to fund needy students for the 2005-2006 Award Year. Unexpended
2004-2005 funds not released by September 30, 2005 will revert to the U.S. Treasury
instead of being made available to assist needy students.
Q3: How do we access
the Campus-Based Reallocation Form on the eCB Web site?
A3: First, to access
the eCB Web site, you will need a PIN and a TG number from the Department. This
information will be used to validate each user's identity and access rights.
For further guidance on the PIN and the TG number, go to the eCB Web site at
www.cbfisap.ed.gov, and then select
the "FISAP Desk Reference" link on the top navigation bar.
To access the Campus-Based
Reallocation Form, log in to the eCB Web site at www.cbfisap.ed.gov,
and then select the "Setup" link on the top navigation bar. Select
the "Reallocation Form" link on the top right side of this page. From
that point, you will follow the instructions for completing the form.
Q4: Where can we find
instructions for completing the Campus-Based Reallocation Form?
A4: Instructions
for the Campus-Based Reallocation Form are attached to this letter and may also
be accessed on the eCB Web site.
To access the instructions
on the eCB Web site, log in to the site at www.cbfisap.ed.gov,
and then select the "Help" link on the top navigation bar. Select
"Contents" on the left side of this page, next select "Setup,"
and finally, select "Setup-Reallocation Form" to view the instructions.
Q5: How do we submit
the Campus-Based Reallocation Form, and how are we assured the Department has
received our form?
A5: As explained
above, the Campus-Based Reallocation Form must be submitted to the Department
electronically via the eCB Web site. After completing the Campus-Based Reallocation
Form, click the "Submit" button to submit the form to the Department.
To verify your school's
submission, log in to the eCB Web site, select the "Self-Service"
link on the top navigation bar, and scroll to the "Acknowledgements"
section. Then, select "Submission Log" to view the log and verify
your Campus-Based Reallocation Form submission.
Q6: By what time on
August 19, 2005 is the Campus-Based Reallocation Form due?
A6: The deadline
for electronic submission of the Campus-Based Reallocation Form is 11:59 P.M.
(ET). Transmissions must be completed and accepted by 12:00 midnight.
Q7: What if we have
additional questions about the Campus-Based Reallocation Form or process?
A7: For additional
information about the reallocation form or process, contact the Campus-Based
Call Center at 877/801-7168. Customer service representatives are available
Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET).
Sincerely,
Kathleen Wicks
Acting Director, Campus-Based Systems and Operations Division
Federal Student Aid
Attachments/Enclosures:
CB-05-10: 2004-2005 Campus-Based Reallocation Form and Process in PDF Format, 3.3MB, 3 pages
Campus-Based Reallocation Form Worksheet in Microsoft Word Format, 37KB, 1 page
Reallocation Form Instructions in Microsoft Word Format, 26KB, 2 pages