Posted Date: September 26, 2014
Jeff Baker, Director, Policy Liaison and Implementation, Federal Student Aid
Pamela Eliadis, Service Director, System Operations & Aid Delivery Management, Federal Student Aid
Subject: Reminder of Program-Level Enrollment Reporting Requirement
This Electronic Announcement reminds institutions of the upcoming deadline to begin reporting program-level student enrollment information to the National Student Loan Data System (NSLDS). As provided in Dear Colleague Letters GEN 14-07, GEN-14-17, and the NSLDS Enrollment Reporting Webinars held on July 15 and 16 and 30 and 31, institutions are required to report students’ enrollment to NSLDS at the academic program level, as well as at the institutional (campus) level, using the new enrollment reporting format no later than with the institution’s first submission to NSLDS on or after October 1, 2014. Program-level enrollment data is required to be reported retroactively for all students enrolled as of July 1, 2014. That is, institutions must report a student’s current enrollment status for any program in which the student is or was enrolled between July 1, 2014 and when the institution begins reporting under the new format. This includes students who may have withdrawn or graduated during that time period. As noted, institutions must report the student’s current enrollment status and do not have to report every change that happened between July 1, 2014 and when the institution begins reporting under the new format.
Enrollment reporting rosters that we generate beginning October 1, 2014 will be in the new format that includes program-level information. Note that the NSLDS enrollment reporting file layouts that include program-level reporting (in comma separated values and fixed-width formats) are available on the Information for Financial Aid Professionals (IFAP) Web site.
IMPORTANT: We will monitor institutions’ compliance with the requirement to transition to the new file layouts.
Change to Required Frequency for NSLDS Enrollment Reporting
We also remind institutions of the change in the required frequency of reporting students’ enrollment status information to NSLDS. As described in Dear Colleague Letter GEN-14-07, institutions are required to report enrollment information more frequently. NSLDS will generate and send roster files to institutions (or to their third-party servicers) on a schedule established by the institution but no less frequent than once every two months. Institutions that currently receive rosters less often than every two months will have their schedules adjusted if the institution has not already made the required change on the Enrollment Reporting Profile Page on the NSLDS Professional Access Web site. Institutions must, within 15 calendar days of the date that we send the electronic enrollment reporting roster, respond to the roster.
NSLDS Enrollment Reporting Resources
For more information about NSLDS enrollment reporting requirements, refer to the July 2014 version of the NSLDS Enrollment Reporting Guide, available on the IFAP Web site. Additional information is available in the NSLDS Reference Materials section of the IFAP Web site.
Please also refer to Dear Colleague Letter GEN-14-17 for important information regarding changes to institutional enrollment reporting requirements.
If you have questions about NSLDS or the new enrollment reporting format, contact the NSLDS Customer Support Center at 800/999-8219. You can also contact Customer Support by e-mail at firstname.lastname@example.org.