Important Dates

The Direct Loan Data Submission (Closeout) Deadline is the last business day in July of the year following the end of the award year. All school data must be received and accepted by this date to be included in a school’s final Ending Cash Balance for the year. If a school is meeting the cash management, disbursement reporting, and monthly reconciliation regulatory requirements, a school should be able to reconcile to a zero Ending Cash Balance and close out soon after its final disbursements and should not wait until the closeout deadline. Note: In COD, this deadline is also known as the Latest Date to Accept a Common Record. For more information, please reference our series of annual Electronic Announcements, including:

February 2024 Electronic Announcement available here.

The Funding Cancellation Deadline occurs five years after the Data Submission (Closeout) Deadline for Federal Pell Grant/Iraq Afghanistan Service Grant (IASG) and Campus-Based Programs. These programs are subject to annual appropriations by Congress, and all funding is canceled and activity ceases in COD five years after the end of the award year for which funds have been appropriated. After that time, schools will be unable to draw down further funds via the G6 website, and the COD System will be completely closed to any further award or disbursement processing for that award year. Schools must complete all final reconciliation activities to a $0 cash balance well before this final deadline and in accordance with disbursement reporting timelines and cash management regulations. Keep in mind that late reported changes may not have the requisite time for processing through G6 and/or COD.

Note: There is no funding cancellation deadline for Direct Loans or Teacher Education Assistance for College and Higher Education (TEACH) Grants.

The Grant Programs (Pell Grant, Iraq Afghanistan Service Grant, and Teacher Education Assistance for College and Higher Education) Data Submission (Closeout) Deadline is the last business day in September of the award year. All school data must be received and accepted by this date to be included in a school’s final cash balance for the year. If a school is meeting the cash management, disbursement reporting, and reconciliation regulatory requirements, a school should be able to reconcile to a zero cash balance and close out soon after its final disbursements and should not wait until the closeout deadline. Note: In COD, this is also known as the Latest Date to Accept a Common Record.