Posted Date: January 11, 2013

Author:  Pamela Eliadis, Service Director, System Operations & Aid Delivery Management, Federal Student Aid

Subject: Gainful Employment Electronic Announcement #43 - NSLDS Gainful Employment Spreadsheet Submittal Format

The Gainful Employment Spreadsheet Submittal Format is now available on the Federal Student Aid Download (FSAdownload) Web site to assist institutions that wish to voluntarily submit corrections and updates to information previously reported to the National Student Loan Data System (NSLDS) for their programs that prepare students for gainful employment (GE Programs).

One of the methods that schools can use to submit gainful employment corrections and updates is using the NSLDS Professional Access Web site. We have now implemented an enhancement to the online reporting option and schools may use the NSLDS Gainful Employment Spreadsheet Submittal Format to assist with the online corrections process.

To assist schools with the process of preparing spreadsheets that can be uploaded to NSLDS, the NSLDS Gainful Employment Spreadsheet Submittal Format in Excel 97-2003 Workbook format, Cover Letter, Download Guide, and Instruction Guide are posted on the FSAdownload Web site, under the Software and Associated Documents link.

Designed to be used with columnar spreadsheet applications, the spreadsheet format provides schools with the option to upload and submit to NSLDS up to 2500 records/rows of gainful employment data at a time. After the school adds gainful employment information to the spreadsheet, the school then uploads and transfers the data to the NSLDS Professional Access Web site, after confirming the data is correct and should be saved to NSLDS.

Note: The previous version of this tool, referred to as the NSLDS Gainful Employment Submittal Template, may continue to be used for providing information to NSLDS, should schools choose to do so. However, the record limit of the template is still 50 records/rows.

For an overview of modifications to gainful employment functionality on NSLDS, including data element fields removed, refer to Gainful Employment Electronic Announcement #40, posted on the Information for Financial Aid Professionals (IFAP) Web site.

Contact Information

If you have questions about downloading or using the NSLDS Gainful Employment Spreadsheet Submittal Format, contact the NSLDS Customer Support Center at 800/999-8219. You can also contact Customer Support by e-mail at

The Gainful Employment Information Page on the IFAP Web site contains publications and resources on gainful employment as well as Frequently Asked Questions (FAQs).


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