Posted Date: February 24, 2014

Author:  Pamela Eliadis, Service Director, System Operations & Aid Delivery Management, Federal Student Aid

Subject: Reminder to Institutions of NSLDS Enrollment Reporting Responsibilities

Note: The date by which schools will be required to use the new enrollment reporting file layouts has been extended from July 1, 2014 to October 1, 2014. Refer to Dear Colleague Letter GEN-14-07, posted on April 14, 2014, for complete information.

This Electronic Announcement reminds institutions that participate in the Title IV federal student aid programs of the importance of accurate and timely reporting of students' enrollment status information to the National Student Loan Data System (NSLDS).

On January 17, 2014, the President signed into law the Consolidated Appropriations Act, 2014 (Pub. L. 113-76). The Act directs the Department to submit a report to Congress on enrollment and graduation of Federal Pell Grant recipients. The Department is directed to provide this enrollment and graduation information on an ongoing basis.

As a reminder, it is the institution that is responsible for adhering to all NSLDS enrollment reporting requirements. Compliance is critically important as Federal Student Aid implements changes to the NSLDS enrollment reporting requirements, including changes being made to implement the 150% Direct Subsidized Loan Limit provisions.

To help institutions in their compliance efforts, we are working on a comprehensive data quality analysis of enrollment data submitted by each institution. Because compliance with NSLDS reporting requirements is an institution's responsibility, the institution is responsible for ensuring that any issues are resolved. We remind institutions that the use of a third-party enrollment reporting servicer, such as The National Student Clearinghouse, does not relieve the school of its responsibility to be in compliance with all NSLDS enrollment reporting requirements, including responding to the data quality analysis.

NSLDS Enrollment Reporting Resources

For more information about NSLDS enrollment reporting requirements, refer to the NSLDS Enrollment Reporting Guide, available on the Information for Financial Aid Professionals (IFAP) Web site. Additional information is available in the NSLDS Reference Materials section of the IFAP Web site.

Within the next few days, we will post a Dear Colleague Letter providing more detail on this spring's new requirements for enrollment reporting, including revised frequency of reporting. As will be noted in that Dear Colleague Letter, while NSLDS will be ready to accept enrollment reports using the new formats in April, all institutions will be required to report using the new formats no later than July 1, 2014.

Later this month, we will post final versions of the new NSLDS Enrollment Reporting File Layouts for Fixed-Width and Comma Separated Values (CSV) formats (we posted draft versions in November 2013). Additionally, this spring we will post an updated NSLDS Enrollment Reporting Guide, to include changes related to the 150% Direct Subsidized Loan Limit. Please monitor the IFAP Web site for communications related to these updates.

Contact Information

We appreciate the cooperation of all institutions in adhering to NSLDS enrollment reporting requirements.

If you have questions about enrollment reporting, contact the NSLDS Customer Support Center at 800/999-8219. You can also contact Customer Support by e-mail at nslds@ed.gov.

   

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