Posted Date: March 8, 2016

Author:  Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: Action Required: Annual DUNS Number Registration Renewal with System for Award Management Database

As of January 28, 2016, the G5 Web site verifies the Data Universal Numbering System (DUNS) number in the System for Award Management (SAM) Web site before carrying out administrative actions that involve a DUNS number, such as making an award or performing DUNS number changes or reassignments. Grantees with inactive DUNS numbers in the SAM Web site will automatically be identified by a Route Pay Flag that requires all payment drawdown requests to be routed to the program office for approval until the SAM Web site registration is Active.

This announcement is a reminder that all schools must complete the registration confirmation of their DUNS number annually.

To prevent delays in the receipt of Title IV program funds, we encourage all schools to complete their annual confirmation of their DUNS number with the SAM Web site. A 60-day and 30-day reminder e-mail will be sent to the Point of Contact (POC) and alternate POC for your school prior to your school's renewal deadline.

To complete the annual confirmation, a school should go to the SAM Web site and search for each DUNS number associated with programs for which the school expects to receive funds from the Department of Education (the Department). The URL for the SAM Web site is https://www.sam.gov.

Additional information about the annual renewal requirements can be found in the Frequently Asked Questions (FAQs) located under the "HELP" tab on the SAM Web site.

Other Important Reminders:

  1. If a school's Payee DUNS number is different than its Grantee DUNS number, it must register both numbers with the SAM Web site.

  2. If a school has multiple Grantee and Payee DUNS numbers, it must register all of them with the SAM Web site.

  3. If a school needs to register one or more DUNS numbers, it should allow 3-5 business days to complete the registration process.

Contact Information

If you have questions about the process change for DUNS verification or regarding the SAM Web site, contact the Federal Service Desk at 866/606-8220.

For questions related to G5, contact the G5 Hotline at 888/336-8930. You may also e-mail edcaps.user@ed.gov.

   

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