Posted Date: March 13, 2018

Author:  Federal Student Aid

Subject: COD System Implementation for 2018–19 Award Year

During the period March 23–25, 2018, we plan to implement Common Origination and Disbursement (COD) System functionality that supports the processing of Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, and William D. Ford Federal Direct Loan (Direct Loan) awards for the 2018–19 Award Year.

With this implementation, we will also transition Campus-Based business processes to the COD System. For more information about this transition, refer to eCampus-Based Transition announcements #1, #2, #3, and #4.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information

  • Additional 2018–19 COD System Implementation Information

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To implement the COD System functionality, we will suspend COD batch processing beginning at 11 p.m. Eastern time (ET) on Friday, March 23, 2018. Records submitted after this time will be held and processed after 11 a.m. ET on Sunday, March 25, 2018.

Note: All actual disbursements with a disbursement date from March 23, 2018 through March 25, 2018 must be received by the COD System no later than 9 a.m. ET on Friday, March 23, 2018, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after March 25, 2018 will be processed and funded after the outage.

In addition, between 11 p.m. ET on Friday, March 23, 2018 and 11 a.m. ET on Sunday, March 25, 2018—

  • Users will not be able to submit or retrieve data via the COD Web Site.

  • Users will not be able to access the COD Reports area of the COD Web Site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov website. This includes, but is not limited to, signing master promissory notes, completing counseling or any TEACH Grant processing flows, or submitting Loan Consolidation applications or Income-Driven Repayment Plan requests.

Additional 2018–19 COD System Implementation Information

In the attachment titled “Important Reminders and 2018–19 Funding Authorization and Disbursement Information,” we highlight important reminders for the 2018–19 Award Year and 2018–19 funding authorization and disbursement information.

In the attachment titled “COD System Processing Function Modifications for 2018–19,” we highlight the processing function modifications we will implement during the March 23–25, 2018 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.

Attachments/Enclosures:

Important Reminders and 2018–19 Funding Authorization and Disbursement Information in PDF Format, 165KB, 4 Pages

COD System Processing Function Modifications for 2018–19 in PDF Format, 146KB, 2 Pages

   

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