Posted Date: March 16, 2017

Author:  John Kane, Acting Service Director, Program Management, Federal Student Aid

Subject: COD System Implementation for 2017-2018 Award Year

During the period March 24-26, 2017, we plan to implement Common Origination and Disbursement (COD) System functionality that supports the processing of Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, and William D. Ford Federal Direct Loan (Direct Loan) awards for the 2017-2018 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web site Outage Information

  • Additional 2017-2018 COD System Implementation Information

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To implement the COD System functionality, we will suspend COD batch processing beginning at 8:00 P.M. (ET) on Friday, March 24, 2017.  Records submitted after this time will be held and processed after 11:00 A.M. (ET) on Sunday, March 26, 2017.

Note: All actual disbursements with a disbursement date from March 24, 2017 through March 26, 2017 must be received by the COD System no later than 9:00 A.M. (ET) on Friday, March 24, 2017, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage.  Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after March 26, 2017 will be processed and funded after the outage.

In addition, between 8:00 P.M. (ET) on Friday, March 24, 2017 and 11:00 A.M. (ET) on Sunday, March 26, 2017—

  • Users will not be able to submit or retrieve data via the COD Web Site.

  • Users will not be able to access the COD Reports area of the COD Web Site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov website. This includes, but is not limited to, signing master promissory notes, complete counseling, any TEACH Grant processing flows, or submitting Loan Consolidation applications or Income-Driven Repayment Plan requests.

Additional 2017-2018 COD System Implementation Information

In the attachment titled “Important Reminders and 2017-2018 Funding Authorization and Disbursement Information,” we highlight important reminders for the 2017-2018 Award Year and 2017-2018 funding authorization and disbursement information.

In the attachment titled “COD System Processing Function Modifications for 2017-2018,” we highlight the processing function modifications we will implement during the March 24-26, 2017 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans.  You may also email CODSupport@ed.gov.

Attachments/Enclosures:

Important Reminders and 2017-2018 Funding Authorization and Disbursement Information in PDF Format, 154KB, 3 Pages

COD System Processing Function Modifications for 2017-2018 in PDF Format, 172KB, 6 Pages

   

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