Posted Date: April 1, 2011

Author:  William Leith, Service Director, Program Management, Federal Student Aid

Subject: 2011-2012 Funding Authorizations for the Campus-Based Programs (Updated May 6, 2011)

Note: On May 6, 2011, we posted guidance regarding the recalculated 2011-2012 final funding authorizations for the Campus-Based programs. For complete information, refer to http://ifap.ed.gov/eannouncements/050611CB1112FinalFundingRecalculated.html.

The posting of tentative 2011-2012 funding levels for the Campus-Based programs was announced in an Electronic Announcement dated January 25, 2011.

Funding worksheets (that indicate the level that would be available if the final 2011 appropriations act provides the same level of funding as the funding provided in the Fiscal Year (FY) 2010 appropriations act) and the 2011-2012 Statement of Account for each of the Campus-Based programs have been posted to the eCampus-Based (eCB) Web site.

Section 482 of the Higher Education Act of 1965, as amended (HEA), requires that the Department of Education (the Department) provide a notice of final funding levels for the Federal Work-Study (FWS) and Federal Supplemental Educational Opportunity Grant (FSEOG) programs. Because a final appropriations bill for 2011 has not yet been enacted, the attached documents indicate the funding levels that would be available if the final 2011 appropriations act provides the same level of funding as the funding provided in the FY 2010 appropriations act. These funding levels will change if the final appropriations action results in a lower funding level for these programs.

The Department is providing the 2011-2012 allocations, in the absence of final 2011 appropriations actions and consistent with the provisions of P.L. 112-6, using the FY 2010 appropriation amounts.

Note: Because a final FY 2011 appropriation has not yet been signed into law, these awards are subject to availability of appropriations when a final law is enacted. If students are notified of award levels for the 2011-2012 award year as a result of this notice, you should inform students that the amounts may change.

A school’s 2011-2012 award for each Campus-Based program is based on the applicable statutory formula and on the amount of funds appropriated by Congress for that program. A school will not receive a 2011-2012 funding authorization for a Campus-Based program that is in excess of its request for funds made on the Fiscal Operations Report for 2009-2010 and Application to Participate for 2011-2012 (FISAP) that the school previously submitted to the Department.

Schools will not be able to drawdown 2011-2012 FWS and FSEOG in G5 until a final FY 2011 appropriation has been enacted. The Department will post another Electronic Announcement when the final appropriations levels are known and the funding is available in G5. The information that follows provides important information related to the final awards.

How the Campus-Based Awards for a School are Determined

A school’s final awards for each of the Campus-Based programs are determined in accordance with provisions of the HEA, and by the implementing regulations at 34 CFR Part 673. The final funding worksheets posted on the eCB Web site will show the derived figures used in calculating the school’s 2011-2012 Campus-Based allocations.

Returning More Than 10 Percent of the 2009-2010 Allocation for One of the Campus-Based Programs Affects a School’s 2011-2012 Allocation

As required by the HEA, unless a waiver had been granted, if a school returns more than 10 percent of its Perkins Loan, FWS, or FSEOG program allocation for an award year, the school’s allocation for that program in the second succeeding award year will be reduced by the amount returned. Thus, underutilization of 2009-2010 funds could impact a school’s allocation of 2011-2012 funds.

We accepted requests for a waiver of any 2011-2012 Award Year penalty for the underuse of 2009-2010 Award Year funds with the initial submission of the FISAP or with any FISAP edit submissions received through the February 11, 2011 waiver request deadline. We reviewed all of the waiver requests we received, notified the Financial Aid Administrators at the requesting schools of our decisions, and posted the decision letters to the eCB Web site. Any school that underutilized its 2009-2010 allocation by more than 10 percent and did not receive approval of a waiver request will see an adjustment in the applicable final funding worksheet on the line labeled "Allocation Reduction."

Notification of 2011-2012 Campus-Based Allocations

Schools will be notified by e-mail after the 2011-2012 Campus-Based allocation information has been posted to the eCB Web site. We will send this e-mail to each school’s Financial Aid Administrator, as provided in the school’s most recently submitted FISAP or as updated via the "Contact Info" page on the eCB Web site. Following receipt of this e-mail, a school can access its 2011-2012 Campus-Based allocation information as follows:

  • Awards for each Campus-Based program in which the school participates will be reflected in the school’s 2011-2012 Statement of Account on the eCB Web site. To access the Statement of Account, log in to the eCB Web site, select the "Self-Service" link from the top navigation bar, and scroll to the "Campus-Based Notifications for All Available Award Years" section. Then, scroll to the "Statement of Account" bullet and select the "2011-2012" link next to it.

  • Final funding worksheets for each Campus-Based program in which the school participates (which will be available after final 2011 appropriations action is concluded) will be posted on the eCB Web site. To access the final funding worksheets, log in to the eCB Web site, select the "Self-Service" link from the top navigation bar, and scroll to the "Campus-Based Notifications for All Available Award Years" section. Then, scroll to the "Final Awards" bullet and select the "2011-2012" link next to it.

Attached to this announcement is an explanation of the calculation of the final funding authorization contained in the worksheet for each program.

Reallocation of Additional Campus-Based Funds for the 2011-2012 Award Year

All of the Federal Campus-Based funds available for the 2011-2012 Award Year have been allocated. The amounts have been calculated according to the statutory formula and are not subject to appeal. However, some schools may qualify for supplemental 2011-2012 Campus-Based funds based upon a reallocation of funds not spent by institutions from 2010-2011 allocations. Specific information on the reallocation process, including an application (Reallocation Form E40-4P), for requesting additional funds will be provided in subsequent communications.

"Total Authorized Level of Expenditure" or "LOE" for the Federal Perkins Loan Program

The level of expenditure shown on a school’s Statement of Account and Perkins Loan final funding worksheet represents the maximum amount the school is authorized to expend from its Perkins Loan fund for the 2011-2012 Award Year. If the school wants to request an increase in its level of expenditure, it must contact the School Participation Team at the Department’s regional office that serves the state in which the school is located. School Participation Team Contact Information is available on the Information for Financial Aid Professionals (IFAP) Web site.

Contact Information

For additional information about 2011-2012 Campus-Based allocations, contact the Campus-Based Call Center at 877/801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also e-mail CBFOB@ed.gov.

Attachments/Enclosures:

2011-2012 Explanation of Final Worksheets in PDF Format, 34KB, 12 Pages

   

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