Posted Date: April 2, 2014

Author:  Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: COD System Implementation for 2014-2015 Award Year

During the period April 11-14, 2014, we plan to implement Common Origination and Disbursement (COD) System functionality that supports the processing of Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, and William D. Ford Federal Direct Loan (Direct Loan) awards for the 2014-2015 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information

  • Important Reminders and 2014-2015 Funding Authorization and Disbursement Information

  • COD System Processing Function Enhancements and Modifications for 2014-2015

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To install the additional COD System functionality, we will suspend COD batch processing beginning at 3:00 A.M. (ET) on Friday, April 11, 2014.  Records submitted after this time will be held and processed after 8:00 A.M. (ET) on Monday, April 14, 2014.

Note: All actual disbursements with a disbursement date from April 11, 2014 through April 14, 2014 must be received by the COD System no later than 9:00 P.M. (ET) on Thursday, April 10, 2014, and subsequently accepted by the COD System, in order for them to be included in the drawdown prior to the outage.  Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after April 14, 2014 will be processed and funded after the outage.

In addition, between 3:00 A.M. (ET) on Friday, April 11, 2014 and 8:00 A.M. (ET) on Monday, April 14, 2014—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete any actions via the TEACH Grant Web site.

Note: The National Student Loan Data System (NSLDS) Student Access Web site and the NSLDS Professional Access Web site will be unavailable between 12:00 A.M. (ET) on Saturday, April 12, 2014 and 11:59 P.M. (ET) on Sunday, April 13, 2014. Refer to a forthcoming Electronic Announcement that will be posted on the Information for Financial Aid Professionals (IFAP) Web site for additional information.

Important Reminders and 2014-2015 Funding Authorization and Disbursement Information

In the attachment titled “Important Reminders and 2014-2015 Funding Authorization and Disbursement Information,” we highlight important reminders for the 2014-2015 Award Year and 2014-2015 funding authorization and disbursement information.

COD System Processing Function Enhancements and Modifications for 2014-2015

In the attachment titled “COD System Processing Function Enhancements and Modifications for 2014-2015,” we highlight the processing function enhancements and modifications we will implement during the April 11-14, 2014 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans.  You may also e-mail CODSupport@ed.gov.

Attachments/Enclosures:

Important Reminders and 2014-2015 Funding Authorization and Disbursement Information in PDF Format, 40KB, 4 Pages

COD System Processing Function Enhancements and Modifications for 2014-2015 in PDF Format, 188KB, 3 Pages

   

End of Page