Posted Date: June 6, 2018

Author:  Federal Student Aid

Subject: Important Information about the Reallocation Process, the 2017–18 Campus-Based Reallocation Form, and the Process to Request Supplemental Federal Work-Study Funds for 2018–19

This announcement provides important information about the reallocation process, the availability of the 2017–18 Reallocation Form, and the action schools need to take to request supplemental funds for 2018–19. Schools use the reallocation process to release unexpended portions of their 2017–18 allocations in the Federal Work-Study (FWS) and/or Federal Supplemental Educational Opportunity Grant (FSEOG) programs or to request supplemental 2018–19 FWS funds that will be used to employ students in community service jobs.

Each school should carefully examine its current expenditures under the FWS and FSEOG programs to determine whether there will be any unexpended funds available from 2017–18 allocations. Schools that will have unspent funds should complete the Reallocation Form as described below. Unexpended 2017–18 funds will be used to provide supplemental FWS and/or FSEOG funds in 2018–19 to other eligible schools, but only if unexpended funds are reported by the deadline.

As announced in the Federal Register notice, “2018-2019 Award Year Deadline Dates for the Campus-Based Programs,” the deadline date by which a school must electronically submit its 2017–18 Campus-Based Reallocation Form is Monday, August 13, 2018.

Completing the Campus-Based Reallocation Form

The Campus-Based Reallocation form must be completed if

  • A school does not intend to spend its entire 2017–18 FWS or FSEOG allocation; or

  • A school wants to request supplemental 2018–19 FWS funds that will be used  only for the purpose of employing students in community service jobs and the school had an FWS fair share shortfall as shown on line 28 of the school's 2018–19 final funding worksheet.

The "Campus-Based Reallocation Form" and "Campus-Based Reallocation Form Instructions" are attached for reference only. The Reallocation Form must be submitted electronically via the COD Web Site, once it becomes available. To submit the Reallocation Form:

  1. Log into the COD Web Site.

  2. From the “School” tab, select “Campus-Based” from the left navigation menu.

  3. Select “Forms and Waivers” from the left navigation menu, then click “Manage Application.”

  4. Click the “Create” button next to the Reallocation Form to begin to edit and submit.

We expect the 2017–18 Campus-Based Reallocation Form will be available no later than August 1, 2018.

Reallocation Process and Impact to Minimum Seven Percent Community Service Expenditure of the FWS Federal Funds

FWS federal funds released on the Campus-Based Reallocation Form by the deadline date will not be included in the calculation of the requirement to spend at least seven percent of the FWS allocation to pay the federal share of compensation to students employed in community service positions.

Contact Information

For additional information about the Campus-Based Reallocation Form or process, contact the COD School Relations Center at 1-800-848-0978. You may also email


2017–18 Reallocation Form in PDF Format, 21KB, 1 Page

2017–18 Reallocation Form Instructions in PDF Format, 29KB, 2 Pages


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