Posted Date: June 13, 2017

Author:  John Kane, Acting Service Director, Program Management, Federal Student Aid

Subject: Important Information about the Reallocation Process, the 2016-2017 Campus-Based Reallocation Form and the Process to Request Supplemental Federal Work-Study Funds for 2017-2018

This announcement provides important information about the reallocation process, the availability of the 2016-2017 Reallocation Form and the action schools need to take to request supplemental funds for 2017-2018. Schools use the reallocation process to release unexpended portions of their 2016-2017 allocations in the Federal Work-Study (FWS) and/or Federal Supplemental Educational Opportunity Grant (FSEOG) programs or to request supplemental 2017-2018 FWS funds that will be used to employ students in community service jobs.

Each school should carefully examine its current expenditures under the FWS and FSEOG programs to determine whether there will be any unexpended funds available from 2016-2017 allocations. Schools that will have unspent funds should complete the Reallocation Form as described below.  Unexpended 2016-2017 funds will be used to provide supplemental FWS and/or FSEOG funds in 2017-2018 to other eligible schools, but only if unexpended funds are reported by the deadline.

As announced in the “Campus-Based Program 2017-2018 Deadline Dates,” the deadline date by which a school must electronically submit its 2016-2017 Campus-Based Reallocation Form is Monday, August 14, 2017.

Completing the Campus-Based Reallocation Form

The Campus-Based Reallocation form must be completed if:

  • A school does not intend to spend its entire 2016-2017 FWS or FSEOG allocation; or
  • A school wants to request supplemental 2017-2018 FWS funds that will be used  only for the purpose of employing students in community service jobs and the school had an FWS fair share shortfall as shown on line 28 of the school's 2017-2018 final funding worksheet, provided with its final allocation letter.

A school may use the attached "Campus-Based Reallocation Form" and "Campus-Based Reallocation Form Instructions" as a tool to assist them in completing the actual eCampus-Based Reallocation Form that will be submitted when the electronic form becomes available.

We expect the 2016-2017 Campus-Based Reallocation Form will be available no later than August 1, 2017 when the eCampus-Based (eCB) website has been updated with the annual system rollover.

Note: The school must complete and submit the 2016-2017 Reallocation Form through the eCB website at No paper submissions will be accepted.

Accessing and Submitting the Campus-Based Reallocation Form via the eCB Website

To access the Campus-Based Reallocation Form, log in to the eCB website and select the "Setup" link on the top navigation bar. Select the "Reallocation Form" link on the top right side of this page. From that point, follow the instructions for completing the form.

After completing the Campus-Based Reallocation Form, click on the "Submit" button. You can verify submission by viewing the Submission Log on your eCB Self-Service page.

Reallocation Process and Impact to Minimum Seven Percent Community Service Expenditure of the FWS Federal Funds

FWS federal funds released on the Campus-Based Reallocation Form by the deadline date will not be included in the calculation of the requirement to spend at least seven percent of the FWS allocation to pay the federal share of compensation to students employed in community service positions.

Contact Information

For additional information about the Campus-Based Reallocation Form or process, contact the Campus-Based Call Center at 877/801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also email


2016-2017 Reallocation Form in PDF Format, 125KB, 1 Page

2016-2017 Reallocation Form Instructions in PDF Format, 161KB, 2 Pages


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