Posted Date: June 20, 2011

Author:  William Leith, Service Director, Program Management, Federal Student Aid

Subject: Final Form, Instructions, and Technical Reference for FISAP Due by September 30, 2011

We are pleased to announce that the Fiscal Operations Report for 2010-2011 and Application to Participate for 2012-2013 (FISAP) has been approved by the Office of Management and Budget (OMB). We have posted the FISAP form, instructions, and the Desk Reference to the Information for Financial Aid Professionals (IFAP) Web site. The FISAP will be available on the e-Campus Based (eCB) Web site by August 1, 2011.

As announced in the Notice of the 2011-2012 Award Year Deadline Dates for the Campus-Based Programs published in the Federal Register on February 2, 2011 (76 FR 5788), the date by which a school must submit the FISAP and the required Signature Pages is Friday, September 30, 2011.  The date changed this year from October 1 to September 30 so that it falls on the last weekday before October 1.

In addition, we are pleased to announce the posting of the Technical Reference for the 2012-2013 FISAP.  This document provides technical specifications and record layouts for schools or other organizations that wish to design custom software systems to interface with the U.S. Department of Education’s FISAP on the Web process.

These documents and the reminders below will assist schools in completing the FISAP.

Changes to the FISAP Instructions

There are no changes to the data being collected on the FISAP this year; however, the award year and date references have been updated and clarifications have been added to the text of the following sections:

  • Reporting Total Federal Pell Grant Expenditures, page II-6

  • NSLDS Reporting, page III-1

  • Perkins Cohort Default Rate Penalties, page III-3

  • Perkins Cancellations, pages III-7 and 8

  • Disability Discharge Contact Information, pages III-17 and 18

  • Community Service Requirements Penalties, page V-9

Changes to the Technical Reference

There are some changes to the record layout. If a school uses the FISAP upload feature in the eCB System, please fully review the Technical Reference.

  • Field 161 – Field length increase from 7 to 8 digits

  • Field 162 – Field length increase from 9 to 10 digits

  • Fields 161 through 487 – Field length increases in 161 and 162 affect start and end positions of all of the remaining fields

  • Field 264 – This 7 character field has been changed to filler and can be blank

  • Field 265 – This 9 character field has been changed to filler and can be blank

  • Field 266 – This 9 character field has been changed to filler and can be blank

Important Reminders:

  1. All schools that wish to request funding under the campus-based programs for the 2012-2013 Award Year, and all schools that had campus-based expenditures for the 2010-2011 Award Year, are required to electronically submit a FISAP via the eCB Web site.  The eCB Web site allows a school to complete and submit its FISAP online, receive real-time validation edits, and access prior-year data to assist in completing the FISAP.

  2. The deadline for the electronic submission of the FISAP is 11:59 P.M. (ET) on September 30, 2011.  Transmissions must be completed and accepted by 12:00 midnight.

  3. Some schools have reported printing issues when attempting to print the Working Copy or Final Copy of the FISAP in PDF format. Updating the Adobe Reader plug-in often resolves this issue. Instructions to do this are available through the PDF Printing Solution link at the top of the Self-Service page within the eCB system. An alternate solution is to use the Multi-Print function to view and print an HTML version of the FISAP. The Multi-Print function is also available on the Self-service page.

Contact Information

For additional information about the FISAP or the reference documents, please contact the Campus-Based Call Center at 877/801-7168.  Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET).  You may also e-mail


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