Posted Date: June 29, 2012

Author:  William Leith, Service Director, Program Management, Federal Student Aid

Subject: Additional COD System Implementation for 2012-2013 Award Year

As explained in a March 2, 2012 Electronic Announcement on the Information for Financial Aid Professionals (IFAP) Web site, we implemented Common Origination and Disbursement (COD) System functionality to support 2012-2013 Award Year processing.  During the period July 6-7, 2012, we plan to implement additional COD System functionality for the 2012-2013 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information
  • COD System Processing Function Enhancements and Modifications Effective July 7, 2012
  • Contact Information
  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To install the additional COD System functionality, we will suspend COD batch processing from 8:00 P.M. (ET) on Friday, July 6, 2012 until 8:00 P.M. (ET) on Saturday, July 7, 2012.  Records submitted during this this time will be held and processed after 8:00 P.M. (ET) on Saturday, July 7, 2012.

Note: All actual disbursements with a disbursement date from July 6, 2012 through July 7, 2012 must be received by the COD System no later than 9:00 AM (ET) on Friday, July 6, 2012, and subsequently accepted by the COD System, to be included in the drawdown prior to the outage.  Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after July 7, 2012 will be processed and funded after the outage.

In addition, between 8:00 P.M. (ET) on Friday, July 6, 2012 and 8:00 P.M. (ET) on Saturday, July 7, 2012—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete online Direct Loan Entrance Counseling, complete a new Master Promissory Note (MPN) electronically, complete a Direct PLUS Loan Request electronically, endorse a Direct PLUS Loan electronically, or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete TEACH Grant Initial and Subsequent Counseling, complete a new TEACH Grant Agreement to Serve (ATS), or retrieve an existing ATS via the TEACH Grant Web site.

Note: The COD System will undergo routine maintenance on Sunday, July 8, 2012 from 5:00 A.M. (ET) until 11:00 A.M. (ET).  During this period, batch processing and Web site availability will again be impacted. 

COD System Processing Function Enhancements and Modifications Effective July 7, 2012

In the attachment to this announcement titled “Additional COD System Processing Function Enhancements and Modifications for 2012-2013,” we highlight the processing function enhancements and modifications we will implement during the July 6-7, 2012 period. In the attachment titled “Financial Awareness Counseling” we provide information regarding the availability of Financial Awareness Counseling.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans.  You may also e-mail CODSupport@acs-inc.com.

Attachments/Enclosures:

Additional COD System Processing Function Enhancements and Modifications for 2012-2013 in PDF Format, 102KB, 2 Pages

Financial Awareness Counseling in PDF Format, 46KB, 2 Pages

   

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