Posted Date: August 2, 2018

Author:  Federal Student Aid

Subject: 2018–19 Supplemental Campus-Based Funds

This announcement explains how 2018–19 supplemental award funds for each of the Campus-Based programs will be distributed and how schools will be notified of supplemental awards. Other than funds distributed through the supplemental process described in this announcement, we do not anticipate that any additional Campus-Based funds will become available for the 2018–19 Award Year.

The Department of Education uses information collected on the Campus-Based Reallocation Forms (due Monday, August 13, 2018) to reallocate unexpended Federal Supplemental Educational Opportunity Grant (FSEOG) and the Federal Work-Study (FWS) program funds from the previous award year as supplemental allocations for the current award year. (See a June 6, 2018 Electronic Announcement for more information about the reallocation form and process.)

Distribution of Supplemental Campus-Based Funds

Supplemental Campus-Based funds will be distributed in accordance with section 413D(d) for FSEOG and section 442(d) for FWS of the Higher Education Act of 1965, as amended, and the regulations at 34 CFR 673.4.

FSEOG

Available FSEOG funds are reallocated to schools that show a shortfall in their fair share calculation (final funding worksheet for FSEOG, line 25). The allocation is distributed using the same formula as final awards. Depending on the funding available, supplemental FSEOG awards may be very small and not all schools may receive supplemental FSEOG funds.

FWS

We will award 100 percent of the available FWS funds to schools with a 2018–19 fair share shortfall (final funding worksheet for FWS, line 28) that:

  1. Requested a supplemental 2018–19 FWS allocation on line 5 of the Campus-Based Reallocation Form to compensate students employed in community service jobs during the 2018–19 Award Year; and

  2. Indicated on line 4 of the Campus-Based Reallocation Form that they spent at least 5 percent of their total 2017–18 FWS funds to compensate students employed as reading tutors of children or in family literacy activities as part of their community service activities. Note: The 5 percent requirement does not apply to schools that received supplemental 2017–18 funds as a result of the hurricanes.

School Notification

Schools will be notified by email by the end of September 2018, if they received supplemental Campus-Based funds. This email is sent to the Financial Aid Administrator identified on the most recently submitted FISAP, or as updated on the "Demographics" page on the COD Web Site.

In the email, schools will be referred to their Statement of Account on the COD Web Site which will reflect the supplemental award amount for each program.

To access the Statement of Account, schools should follow these steps:

  1. Log in to the COD Web Site

  2. From the School tab, select the “Campus-Based System link from the left navigation menu

  3. Select “Self-Service,” then “Notifications” from the left navigation menu

Contact Information

For additional information about the supplemental Campus-Based award process, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.

   

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