Posted Date: August 25, 2015

Author:  Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: Third and Final Pell Grant Administrative Cost Allowance Payments for 2013-2014 Award Year

The Federal Pell Grant (Pell Grant) regulations at 34 CFR 690.10 provide for an Administrative Cost Allowance (ACA) payment of $5.00 to each participating school for each student who receives a Pell Grant at that school for an award year.  These funds may be used only to defray the costs of administering the Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-Study, and Federal Perkins Loan programs.

ACA payment amounts are not included in a school’s Current Funding Level (CFL) but are direct payments made to a school based on its unduplicated student recipient information.  A school’s total number of Pell Grant unduplicated recipients, used in the calculation of the ACA payment, includes students with at least one reported and accepted actual disbursement (Disbursement Release Indicator or DRI value equal to “true”) in the Common Origination and Disbursement (COD) System.  A student will be included in the calculation even if there is a full recovery of the entire Pell Grant award.

A school’s total unduplicated recipient count excludes the following students:

  • Those who have been determined ineligible for a Pell Grant or rejected by the Central Processing System

  • Those for whom origination records were accepted in the COD System but for whom accepted actual disbursements (Disbursement Release Indicator or DRI value equal to “true”) have not been received

  • Those for whom all actual disbursements have been rejected

Third and Final Pell Grant Administrative Cost Allowance Payments for 2013-2014 Award Year

The third and final ACA payment for the 2013-2014 Award Year is based on records that the COD System has processed from the date we processed the second ACA payments for the 2013-2014 Award Year (August 25, 2014) up to the date that we process the third and final ACA payments for the 2013-2014 Award Year.  We began processing the third and final ACA payments for all schools on August 24, 2015.  Schools will begin to see these payments deposited directly into their bank accounts over the next few weeks.

Using G5, the Department of Education forwards ACA payments electronically through the Federal Reserve Bank of Richmond, VA into schools’ bank accounts.  If a school has not initiated a direct deposit form (Standard Form 1199A) to establish a unique bank account for ACA payments, G5 will automatically deposit these funds into the school’s existing account.  Schools do not need to acknowledge receipt of ACA payments.  However, we ask that schools forward a copy of this announcement to their Business offices for inclusion in 2013-2014 Award Year records.

ACA payment amount notifications will be sent to reporting schools.  Specifically, we will send an Electronic Statement of Account (ESOA) (Message Class PGAS14OP) that reflects the ACA payment amount to the reporting school’s Student Aid Internet Gateway (SAIG) mailbox.  Additionally, the ACA payment amount and other ACA-related information will be displayed on the COD Web site's School Funding Information screen.  This information is as follows:

  • “Total Unduplicated Recipients” Field – Count of unduplicated recipients for the 2013-2014 Award Year for the school

  • “Total Unduplicated Recipients Paid” Field – Count of unduplicated recipients for the 2013-2014 Award Year for whom ACA has been paid

  • “Total ACA” Field – Dollar amount paid to the school to date for the 2013-2014 Award Year

  • “Last ACA Payment Date” Field – Most current date for which an ACA payment was made for the 2013-2014 Award Year

  • “ACA Payment History” Link – “Number of Recipients,” “Date ACA Paid” and “Amount” for the first, second, and third/final ACA payments for the award year

Contact Information

If your school needs assistance in identifying the bank account into which the ACA payment was deposited, call the G5 Hotline at 888/336-8930.

If your school does not receive an ACA payment (and your school has submitted actual disbursements for the 2013-2014 Award Year that were accepted by the COD System since August 25, 2014), contact the COD School Relations Center at 800/474-7268.  You may also e-mail CODSupport@ed.gov.

   

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