Posted Date: September 2, 2009

Author: William Leith, Service Director, Program Management, Federal Student Aid

Subject: ACG, National SMART Grant, and Pell Grant 2008-2009 Award Year Processing Deadline

The Academic Competitiveness Grant (ACG) Program and National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) Program regulations at 34 CFR 691.83(a) and the Federal Pell Grant (Pell Grant) Program regulations at 34 CFR 690.83(a) establish the deadline by which a school must submit student payment data each award year. The data must be submitted to the Department of Education (the Department) by September 30th following the end of the award year in which the ACG, National SMART Grant, or Pell Grant is made.

As required by regulations, and consistent with the "Notice of Deadline Dates for Receipt of Applications, Reports, and Other Records for the 2008-2009 Award Year" published on June 18, 2009 (74 FR 28918) in the Federal Register, the deadline for electronically transmitting ACG, National SMART Grant, and Pell Grant records for the 2008-2009 Award Year to the Common Origination and Disbursement (COD) System is Wednesday, September 30, 2009.

In another Electronic Announcement posted on September 2, 2009, we provide comprehensive information related to activities and deadlines that coincide with the September 30, 2009 deadline for 2008-2009 ACG, National SMART Grant, and Pell Grant awards. This announcement is about the September 30, 2009 end of the Federal fiscal year. Schools should to this Electronic Announcement to ensure that 1) all necessary reports are obtained and 2) all applicable 2008-2009 ACG, National SMART Grant, and Pell Grant origination, disbursement, and change records are submitted and accepted prior to the outages.

Notes:

  1. As you will read in the other announcement, all actual disbursements with a disbursement date from September 25, 2009 through October 2, 2009 must be received by the COD System no later than 9:00 P.M. (ET) on Friday, September 25, 2009, and subsequently accepted by the COD System, in order for them to be included in the funds available for drawdown prior to the shutdown. This means that all new 2008-2009 ACG, National SMART Grant, and Pell Grant awards and increases to 2008-2009 ACG, National SMART Grant, and Pell Grant awards must be submitted by the 9:00 P.M. (ET) deadline on Friday, September 25, 2009.

  2. Closeout information for Teacher Education Assistance for College and Higher Education (TEACH) Grants for the 2008-2009 Award Year can found in a May 29, 2009 Electronic Announcement. Additional closeout information will be provided in a forthcoming announcement.

In an attachment to this announcement titled "ACG, National SMART Grant, and Pell Grant 2008-2009 Award Year Processing Deadline," we provide comprehensive information related to the ACG, National SMART Grant, and Pell Grant 2008-2009 Award Year processing deadline. The information is presented in the following order:

  • Tools to Assist Schools with Reconciliation Prior to September 30, 2009 (three subsections)

  • Acceptance and Rejection of 2008-2009 Award Year Data After September 30, 2009

  • Requesting Administrative Relief or Extended Processing for 2008-2009 Award Year

Contact Information 

If you have questions about this announcement, contact the COD School Relations Center at 800/474-7268. You may also e-mail CODSupport@acs-inc.com.

If you have questions about using EDExpress to run a comparison between a YTD Record and your school’s database, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by e-mail at CPSSAIG@ed.gov.

Attachments/Enclosures:

ACG, National SMART Grant, and Pell Grant 2008-2009 Award Year Processing Deadline in PDF Format, 55KB, 7 Pages

   

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