Posted Date: September 9, 2019

Author:  Federal Student Aid

Subject: End of Federal Fiscal Year 2019 – Impact on Funds Availability for Campus-Based, Pell Grant, Iraq and Afghanistan Service Grant, TEACH Grant, and Direct Loan Programs (G5 and COD System)

The federal fiscal year for the Department of Education (the Department) ends on Monday, September 30, 2019. Some of the Department’s core financial systems, including G5, will be on a modified processing schedule while the Department finalizes its processing and accounting for fiscal year 2019. These modifications will impact how the Common Origination and Disbursement (COD) System will process financial data and when schools can obtain funds for the federal student aid programs as follows:

  • 9 p.m. Eastern time (ET) on Monday, September 30, 2019 through 5 p.m. ET on Tuesday, October 1, 2019 – The G5 website will not be available. Schools will not be able to draw down or refund Campus-Based, Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, or William D. Ford Federal Direct Loan (Direct Loan) funds during this period. Schools will be able to draw down or refund cash under their existing authorizations once G5 re-opens.

  • Monday, September 30, 2019 through Tuesday, October 1, 2019 – The COD System will accept Pell Grant, Iraq and Afghanistan Service Grant, TEACH Grant, and Direct Loan records. However, after 8 a.m. ET on Monday, September 30, 2019, Current Funding Level (CFL) changes (as a result of actual disbursements) and funding will not be processed until G5 re-opens.

    All actual disbursements with a disbursement date from September 30, 2019 through October 1, 2019 must be received and subsequently accepted by the COD System no later than 8 a.m. ET on Monday, September 30, 2019, in order to generate the appropriate funding level increase prior to the G5 shutdown. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after October 1, 2019 will be funded once G5 re-opens.

    Note: In other Electronic Announcements posted on September 9, 2019, we provide comprehensive information related to activities and deadlines that coincide with the end of the Federal fiscal year (one is about the 2018–19 TEACH Grant Closeout deadline and one is about the Pell Grant and Iraq and Afghanistan Service Grant 2018–19 Award Year processing deadline). Schools should ensure that 1) all necessary reports are obtained and 2) all applicable 2018–19 origination, disbursement, and change records are submitted and accepted prior to the processing deadlines.

We appreciate your patience and understanding as we complete the required activities during the upcoming period. We expect financial processing to be caught up by the end of the following week.

Contact Information

If you have any questions about this announcement, contact one of the following help desks:

  • For questions related to G5, contact the G5/GAPS Hotline at 1-888-336-8930 or email edcaps.user@ed.gov.

  • For questions related to the COD System, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.

   

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