Posted Date: September 9, 2019

Author:  Federal Student Aid

Subject: Pell Grant and Iraq and Afghanistan Service Grant 2018–19 Award Year Processing Deadline

The Federal Pell Grant (Pell Grant) Program regulations at 34 CFR 690.83(a) establishes the deadline by which a school must submit student payment data each award year. As required by regulations, and consistent with the Federal Register published on December 4, 2018, the final deadline for electronically transmitting Pell Grant and Iraq and Afghanistan Service Grant records for the 2018–19 Award Year to the Common Origination and Disbursement (COD) System is Monday, September 30, 2019.

Existing regulations for drawing/returning funds and reporting disbursements supersede this deadline. By meeting these regulatory requirements, a school should be able to fully reconcile to a zero Cash > Net Accepted and Posted Disbursements (NAPD) balance (Net Drawdowns = NAPD) shortly after making final disbursements for the award year, rather than waiting for the final processing deadline.

Notes:

  1. Schools participating in the Pell Grant Program are also able to officially confirm closeout via the School Balance Confirmation page on the COD Web Site.

  2. September 30, 2019 is also the final deadline for funds availability for the 2013–14 Pell Grant Award Year. After that time, schools will be unable to draw down or adjust further funds via G5 (although refunds of cash will still be accepted), and the COD System will be closed to any further award or disbursement processing for that award year. As such, schools must complete all final reconciliation activities well before this final deadline and in accordance with disbursement reporting timelines and the data submission deadline defined above.

  3. In other Electronic Announcements posted on September 9, 2019, we provide comprehensive information related to activities and deadlines that coincide with the end of the federal fiscal year (one is about the end of the federal fiscal year and one is about the 2018–19 TEACH Grant Closeout deadline). Schools should ensure that 1) all necessary reports are obtained and 2) all applicable 2018–19 origination, disbursement, and change records are submitted and accepted prior to the processing deadlines.

As noted in the other announcements, the end of the fiscal year requires an earlier processing deadline to account for year-end processes for the Department of Education’s financial systems. All actual disbursements with a disbursement date from September 30, 2019 through October 1, 2019 must be received, and subsequently accepted by, the COD System no later than 8 a.m. Eastern time (ET) on Monday, September 30, 2019, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the G5 shutdown. The COD System will continue accepting 2018–19 Pell Grant and Iraq and Afghanistan Service Grant award and disbursement data through the September 30, 2019 grant deadline. However, accepted disbursements will not result in funding increases in G5 if received after the 8 a.m. ET deadline on Monday, September 30, 2019. These disbursements will be funded once G5 re-opens on October 1, 2019.

In an attachment to this announcement titled “Pell Grant and Iraq and Afghanistan Service Grant 2018–19 Award Year Processing Deadline,” we provide comprehensive information related to the Pell Grant and Iraq and Afghanistan Service Grant 2018–19 Award Year processing deadline.

Contact Information

If you have questions about this announcement or attachment, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.

If you have questions about using EDExpress to run a comparison between an YTD Record and your school’s database, contact CPS/SAIG Technical Support at 1-800-330-5947 or by email at CPSSAIG@ed.gov.

Attachments/Enclosures:

Pell Grant and Iraq and Afghanistan Service Grant 2018–19 Award Year Processing Deadline in PDF Format, 202KB, 6 Pages

   

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