Posted Date: October 4, 2017

Author:  John Kane, Acting Service Director, Program Management, Federal Student Aid

Subject: Additional COD System Implementation Planned for October 13-15, 2017

As explained in a March 16, 2017 Electronic Announcement on the Information for Financial Aid Professionals (IFAP) website, we implemented Common Origination and Disbursement (COD) System functionality to support 2017-2018 Award Year processing. During the period October 13-15, 2017, we plan to implement additional COD System functionality.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information

  • COD System Changes Effective October 15, 2017

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To implement the COD System functionality, we will suspend COD batch processing beginning at 11:00 P.M. (ET) on Friday, October 13, 2017. Records submitted after this time will be held and processed after 2:00 P.M. (ET) on Sunday, October 15, 2017.

Note: All actual disbursements with a disbursement date from October 13, 2017 through October 15, 2017 must be received by the COD System no later than 9:00 A.M. (ET) on Friday, October 13, 2017,and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after October 15, 2017 will be processed and funded after the outage.

In addition, between 11:00 P.M. (ET) on Friday, October 13, 2017 and 2:00 P.M. (ET) on Sunday, October 15, 2017—

  • Users will not be able to submit or retrieve data via the COD Web Site.

  • Users will not be able to access the COD Reports area of the COD Web Site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov website. This includes, but is not limited to, signing master promissory notes, complete counseling, any TEACH Grant processing flows, or submitting Loan Consolidation applications or Income-Driven Repayment Plan requests.

COD System Changes Effective October 15, 2017

In the attachment titled “Additional COD System Changes – October 2017,” we highlight the processing function modifications we will implement during the October 13-15, 2017 period.

Contact Information

If you have questions about this announcement or its attachment, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans. You may also email CODSupport@ed.gov.

Attachments/Enclosures:

Additional COD System Changes - October 2017 in PDF Format, 652KB, 5 Pages

   

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