Posted Date: December 20, 2017

Author:  Federal Student Aid

Subject: Tentative 2018-19 Funding Levels for the Campus-Based Programs

Tentative funding levels and corresponding worksheets for the Campus-Based programs for the 2018–19 Award Year (July 1, 2018 through June 30, 2019) will be posted to the eCampus-Based (eCB) website by January 8, 2018. These tentative funding levels are determined in accordance with the Higher Education Act of 1965, as amended (HEA).

As of the date of this announcement, appropriations for the 2018–19 Campus-Based programs have not been determined. Thus, we have based the 2018–19 Award Year Campus-Based tentative award funding levels on the amounts contained in the 2017–18 Award Year appropriations. The 2018–19 Final Award allocations may be delayed or revised depending upon the outcome of the appropriations process.

Attached to this announcement is an explanation of the calculation of the tentative funding level in the worksheet for each of the Campus-Based programs.

We will notify schools by email when tentative funding levels and worksheets are available on the eCB website. Emails are sent to the school’s Financial Aid Administrator, as provided in the schools’ most recently submitted Fiscal Operations Report and Application to Participate (FISAP) or as updated via the "Contact Info" page on the eCB website.

To access the worksheets:

  • Log in to the eCB website
  • Select the "Self-Service" link from the top navigation bar
  • Scroll to the "Campus-Based Notifications for All Available Award Years" section
  • Scroll to the "Tentative Funding Levels" bullet
  • Select the "2018–2019" link

Review the school's worksheets carefully (especially if your school recently completed a change of affiliation/merger). If the data in the worksheets is not correct, immediately notify the Campus-Based Call Center at the number below. Note: Due to the transition of the Campus-Based programs to the Common Origination and Disbursement (COD) System in March 2018, it is imperative that you review your school’s tentative award worksheets promptly and notify the Campus-Based Call Center of any discrepancies.

Note: Schools that participate in the Federal Perkins Loan Program will not receive an authorization for a 2018–19 level of expenditure (LOE). The LOE will be listed as $0 on all schools’ tentative funding worksheets due to the expiration of the program. However, schools are permitted to expend from its Perkins Loan Fund (the Fund) only the allowable collections costs permitted under 34 CFR 674.47.

Reductions in Allocation Funding Levels due to Prior Year Underuse

In accordance with sections 413D(d)(2), 442(d)(2), and 462(i)(4) of the HEA, if a school returns more than 10 percent of its Perkins Loan, Federal Work-Study (FWS), or Federal Supplemental Educational Opportunity Grant (FSEOG) allocation, respectively, for an award year, the allocation for the second succeeding award year for that program is reduced by the dollar amount returned from the earlier year. A school can determine if its 2018–19 funding level was reduced because of the underuse of 2016–17 funding by reviewing the worksheet lines labeled "Under Used Percentage" and "Allocation Reduction."

The HEA also provides that the Secretary can waive the underuse penalty for a school if its enforcement would be contrary to the interests of the affected Campus-Based program. A request for a waiver of any 2018–19 Award Year penalty for the underuse of 2016–17 Award Year funds should be submitted to the Department of Education (the Department) using the eCB website's FISAP process (Part II, Section C and the Additional Information screens). Requests must be submitted no later than midnight Eastern time (ET) February 5, 2018.

Additional Locations Not Eligible as of September 29, 2017 Must Be Eligible by March 1, 2018

Schools were permitted to include data in the application portion of the FISAP for students enrolled in additional locations that had not yet received eligibility determinations by the September 29, 2017 FISAP submission date. If a school does not receive an eligibility letter and Program Participation Agreement from the Department by March 1, 2018 for the newly listed locations, it must submit revised FISAP data using the COD Web Site no later than April 15, 2018. The school's revision must remove all data pertaining to students enrolled at the ineligible locations. For more information on the transition of eCampus-Based functions into the COD Web Site, refer to eCampus-Based Transition announcements #1.

Contact Information

Review the 2018–19 tentative funding worksheets carefully. For additional information about tentative funding levels, contact the Campus-Based Call Center at 1-877-801-7168. Customer service representatives are available Monday through Friday 8:00 a.m. – 8:00 p.m. ET. You may also email CBFOB@ed.gov.

Attachments/Enclosures:

2018–19 Explanation of Worksheets in PDF format, 15 Pages, 224KB

2018–19 Expected Family Contribution (EFC) Procedures and Standard EFCs in PDF format, 2 Pages, 18KB

   

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