Federal Student Aid - IFAP

   

Publication Date: Decemaber 21, 2000

Author: General Manager: SFA School Channel

Summary: Draft 2001-2002 Pell/RFMS Record Layouts


Posted on December 21, 2000

 

TO: All Destination Points

FROM: Pell Grant Processing

SUBJECT: Draft 2001-2002 Pell/RFMS Record Layouts

 

We are pleased to announce the posting of the second draft of the 2001-2002 Pell/RFMS record layouts. Please be aware that these record layouts are the second draft and there may be additional changes before they are finalized. There are no significant changes to the record layouts since the first draft was posted in August. All changes have been formatting or changes in the processing notes. We are providing these at this time to assist schools and their software providers in planning for the 2001-2002 award year.

 

Below are the major modifications/differences to the record layouts from the 2000-2001 record layouts.

 

Changes to RFMS for the 2001-2002 Award Year

 

- There are three new message classes

 

PGRC02OP - Reconciliation Record Batch

PGOP02OP - Origination Acknowledgment generated from a post-deadline data

submission via www.pellgrantsonline.ed.gov

PGDW02OP - Disbursement Acknowledgment generated from a post-deadline data

submission via www.pellgrantsonline.ed.gov

 

- Two message classes has been removed

 

PGSP02IN and PGSP02OP have been eliminated due to the deletion of the

Special Disbursement record

- The Special Disbursement record has been eliminated. Schools that were

previously required to submit a Special Disbursement record will use the

Disbursement record.

  

Changes to the RFMS Record layouts for the 2001-2002 Award Year

 

- Grant Batch Header:

 

Batch ID Batch Type Code - three new message classes added and one eliminated

#C: Reconciliation file

#P: Origination acknowledgements submitted through Pell Grants On-line

#W: Disbursement acknowledgements submitted through Pell Grants On-line

#S: Special disbursement record and the associated message classes have been eliminated

Positions 41 to 48 now the OPE ID

Positions 49 to 58 now the Software Provider

Positions 59 to 63 now unused

The Batch Header will no longer include the Grantee DUNS and Financial

Servicer DUNS fields (Positions 232 to 250)

The Batch Header will include the OPE ID and a software provider ID (within

the field positions previously used for the two DUNS fields being deleted).

 

- Origination Record

A new action code of 'D' for duplicate record will be sent on Origination

records that are duplicate records of previously accepted records. Once RFMS

identifies a record as a duplicate of a record already on file, the records

are processed no further and are returned to the school as they were

submitted to RFMS.

 

The 'Number of Payment Periods' (position 60) field has been deleted from

the Origination record because this was used only for the processing of

Special Disbursement records.

 

A three character field (Positions 229 to 231) has been added to the

Origination record to allow institutions to enter an internal sequence

number on the Origination record that schools can use to determine which

'version' of the Origination record is on file at RFMS. This field will not

be edited; it will be stored at RFMS and be returned to you in the

Origination record acknowledgement and the YTD Origination record.

 

- Special Disbursement Record

The entire Special Disbursement record has been eliminated.

 

- Disbursement Record

A new action code of 'D' for duplicate record will be sent on Disbursement

records that are duplicate records of previously accepted records. Once RFMS

identifies a record as a duplicate of a record already on file, the records

are processed no further and are returned to the school as they were

submitted to RFMS.

 

The Disbursement record has a new field (Position 56 to 63) "Payment Period

Start Date". Only schools that lose their eligibility to participate in Pell

during the award year will be required to use this field. Disbursement

records submitted after a school's loss of eligibility must have a date

entered in this field.

 

- Data Request

A Request Type 'R' for the Reconciliation File is being added to the Data

Request options field.

 

 

- Multiple Reporting Record (MRR)

- Four new fields being added to the end of the record

Positions 396 to 411, Student's Last Name.

Positions 412 to 423, Student's First Name.

Position 424, Student's Middle Initial.

Positions 425 to 432, Student's Date of Birth .

Positions 433 to 450, Unused. Record Length is now 450 instead of 400

 

- Year to Date (YTD)

When entering a Year To Date Data Request, schools that have multiple

attending campuses will be able to submit one request to obtain a Year to

Date for each of their campuses by entering all zeros (000000) in the

'Requesting Attended Pell ID' field.

 

- YTD Origination

Position 61 is now unused. It was the Number of Payment Periods.

Positions 230 to 232 are now the Internal Institution Sequence Number.

Positions 233 to 251 are now unused.

Student's name is now positions 257 to 285 because the First Name is 12 characters long.

 

The following fields start at new positions because of the name field being increased

Student's Current SSN, position 286

Student's Date of Birth, position 295

CPS Verification Selection, position 303

YTD Disbursement Amount, position 304

Batch ID, position 311

Process Date, position 337

 

The length of the YTD Origination record is now 350.

 

- YTD Disbursement

Position 57 is now unused. It was the Number of Payment Periods.

Positions 66 to 103 are now unused. These were the disbursement fields

associated with Special Disbursements.

Positions 104 to 129 is now the Disbursement Batch ID.

The YTD Disbursement record length is now 350. The Disbursement Batch ID is being added to the Year to Date Disbursement Detail record

 

 - External Add/Change Origination Record Student Name now Position 274 to 302 since the First Name is now 12 characters long. Create Time was added in Position 304 to 309. The Total Record Length is now 309.

Removed Number of Payment Periods in Student's School Year

 

- External Add/Change Disbursement Record Special Disbursement fields removed now filler):

Payment Period Number

  • removed Payment Period End Date
  • - removed Number of Payment Periods
  • - removed Total Payment for Payment Period
  • - removed Institutional Cross Reference - available Total Record Length remains 108

 

In addition there will be several new edit/comment codes to clarify reject reasons as well as some deletions of current edit/comment codes primarily pertaining to the discontinued special disbursement record. Code numbers of deleted edit/comment codes will not be reused. Edit/comment codes of retained edits will not be renumbered. These changes to the edit/comment codes will be released at a later date.

 

If you have any questions, please contact Pell Grant Customer Service at 800-4PGRANT

(1-800-474-7268) or by e-mail at pell_systems@ed.gov