Summary: Tip of the Week - Using Multiple Entry
Author: CPS - Central Processing System (CPS)
Posted July 17, 1998
To: All Pell Payment for Windows Users
From: CPS Customer Service
RE: Tip of the Week - Using Multiple Entry
This week's tip highlights a process or feature in the 1998-99 Pell Payment for Windows: Using Multiple Entry
A multiple entry option has been added to the Pell Payment for Windows software for 1998-99. This feature, which is accessed via the Process menu, allows you to modify fields for multiple students at one time. Fields available to update include Verification Status, Amount Paid to Date, Remaining Amount to be Paid, Institutional Cross Reference, and Ready to Transmit. Ready to Transmit sets the Status on Database to "S" (Selected) for all records successfully passing End of Entry edits.
You can specify a group of students to update by using selection criteria. We recommend you use selection criteria when updating specific students or if you have more than one Reporting Campus and/or more than one Attended Campus.
Under Process/Multiple Entry click on the field(s) you wish to update. You can then enter the value you want to add/replace for that field. When you click "OK", you'll receive a grid with all students (or a group of students if you used selection criteria) with this value listed for each one. You may then modify/delete the value for any student records individually and click "Save" to update or just click "Save" without modifying/deleting to update all records.
Another option once you've clicked on the field(s) you wish to update is to simply click "OK" without entering a default value(s). You will receive a grid of applicable students with the fields you selected and the current value for each student. You can then update any records in the grid and click "Save" to update. Only records you have modified will be updated.
If you have any questions, please contact CPS Customer Service at 1-800-330-5947, option 4, or via e-mail at CPS@NCS.COM.