Federal Student Aid - IFAP
PublicationDate: 10/9/98
Summary: Tip of the Week - Importing Application Processing Error Files
Author: CPS - Central Processing System (CPS)

Posted October 9, 1998

TO: All Destination Points
FROM: CPS Customer Service
RE: Tip of the Week --- Importing Application Processing Error Files

This week's tip highlights a feature or process in the EDExpress software: Importing Application Processing Error Files.

CPS Customer Service receives many inquiries from institutions regarding the status of some of their electronic initial application, Renewal Application, or correction records or batches. In most cases, the records or batches were received at the CPS, but resulted in error files instead of valid data files and the institution had not retrieved them from the Title IV WAN. Institutions must retrieve error files as well as valid ISIR files to properly track batch submissions.

Initial application batches (message class EAPS99IN) generate either processed initial application ISIR files (EAPS99OP) or initial application error files (EAPR99OP). Renewal Application batches (REAP99IN) generate either processed Renewal Application ISIR files (REAP99OP) or Renewal Application error files (RAPR99OP).

Electronic correction batches (CORR99IN) generate either a processed correction ISIR file (SARR99OP) or a correction error file (SARE99OP). Duplicate ISIR requests generate either a duplicate ISIR data file (DUPS99OP) or a duplicate request error file (DUPE99OP).

Import all error files into the EDExpress software via the File/Import/App Express menu. Scroll down and select the proper error import type (such as "Errors - Duplicates"). The error reports contain two types of errors:

individual student records which cannot be processed; or entire batches that cannot be processed.

Individual student records in a batch may not be accepted due to invalid field content, student not on database, invalid institution number, etc. These records are returned to the institution for corrections and the remaining records in the batch continue through the normal processing steps.

Batches will not be processed due to incomplete or missing batch numbers, an invalid date in the batch number, institution code in the batch number not being serviced by the destination, etc. The entire batch of records is returned to the institution if it cannot be processed by the CPS.

Institutions must resubmit either the individual student records or the batches to the CPS. In either case, new batch numbers must be used.

If you have any questions, please contact CPS Customer Service at 1-800-330-5947, option 8, or via e-mail at CPS@NCS.COM.