070720InfoReallocationProc1920CBReallFormProcReqSupFWSFunds2021

Author
Federal Student Aid
Subject
Information about the Reallocation Process, the 2019–20 Campus-Based Reallocation Form, and the Process to Request Supplemental Federal Work-Study Funds for 2020–21

This announcement provides information about the reallocation process, the availability of the 2019–20 Campus-Based Reallocation Form, and the action schools need to take to request supplemental funds for 2020–21. Schools use the reallocation process to release unexpended portions of their 2019–20 allocations in the Federal Work-Study (FWS) and/or Federal Supplemental Educational Opportunity Grant (FSEOG) programs or to request supplemental 2020–21 FWS funds that will be used to employ students in community service jobs.

Each school should carefully examine its current expenditures under the FWS and FSEOG programs to determine whether there will be any unexpended funds available from 2019–20 allocations. As a reminder, per the Updated Guidance for interruptions of study related to Coronavirus issued in the May 15, 2020 Electronic Announcement, up to 100 percent of any unexpended FWS allocation may be transferred to FSEOG.

Schools that will have unspent funds should complete the Campus-Based Reallocation Form as described below. Unexpended 2019–20 funds will be used to provide supplemental FWS and/or FSEOG funds in 2020–21 to other eligible schools, but only if unexpended funds are reported by the deadline.

As announced in the Federal Register notice, “Campus-Based Programs 2020–21 Award Year Deadline Dates,” the deadline date by which a school must electronically submit its 2020–21 Campus-Based Reallocation Form is Monday, August 17, 2020.

Completing the Campus-Based Reallocation Form

The Campus-Based Reallocation Form must be completed if

  • A school does not intend to spend its entire 2019–20 FWS or FSEOG allocation; or

  • A school wants to request supplemental 2020–21 FWS funds that will be used only for the purpose of employing students in community service jobs and the school had an FWS fair share shortfall as shown on line 28 of the school's 2019–20 final funding worksheet.

The Campus-Based Reallocation Form must be submitted electronically via the COD website once it becomes available. To submit the Campus-Based Reallocation Form:

  1. Log into the COD website.

  2. From the “School” tab, select “Campus-Based Syst” from the left navigation menu.

  3. Select “Forms and Waivers” from the left navigation menu, then click on “Manage Application.”

  4. Click on the “Create” button next to the Campus-Based Reallocation Form to begin to edit and submit.

We expect the 2020–21 Campus-Based Reallocation Form to be available no later than August 2, 2020.

Reallocation Process and Impact to Minimum Seven Percent Community Service Expenditure of the FWS Federal Funds

Generally, FWS federal funds released on the Campus-Based Reallocation Form by the deadline date are not included in the calculation of the requirement to spend at least seven percent of the FWS allocation to pay the federal share of compensation to students employed in community service positions. However, per the guidance issued in the April 23, 2020 Electronic Announcement: FY 2017 Cohort Default Rate Deadline Modification and Update on Federal Work-Study Community Service Waivers Related to Coronavirus (COVID-19), the FWS community service requirements have been waived for all participating schools for the 2019–20 award year.  

Contact Information

For additional information about the Campus-Based Reallocation Form or process, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.