The Federal Pell Grant (Pell Grant) Program regulations at 34 CFR 690.83(a) establish the deadline by which a school must submit student payment data each award year. As required by regulations, and consistent with the Federal Register published on Nov. 1, 2019, the final deadline for electronically transmitting Pell Grant and Iraq and Afghanistan Service Grant records for the 2019–20 Award Year to the Common Origination and Disbursement (COD) System is Wednesday, Sept. 30, 2020.
Existing regulations for drawing/returning funds and reporting disbursements supersede this deadline. By meeting these regulatory requirements, a school should be able to fully reconcile to a zero Cash > Net Accepted and Posted Disbursements (NAPD) balance (Net Drawdowns = NAPD) shortly after making final disbursements for the award year, rather than waiting for the final processing deadline.
Schools participating in the Pell Grant Program are also able to officially confirm closeout via the School Balance Confirmation page on the COD website.
There are two separate deadlines for a school to consider as it completes Pell Grant and Iraq and Afghanistan Service Grant processing for the 2019–20 Award Year:
The processing deadline to submit Pell Grant/Iraq and Afghanistan Service Grant award and disbursement records is 9 p.m. Eastern time (ET) on Wednesday, Sept. 30, 2020. The COD System subsequently must accept all records submitted by the processing deadline in order for them to be included in the school's final Pell Grant Ending Cash Balance for 2019–20. Any 2019–20 Award Year batches or records received after the processing deadline will be rejected and returned to the school.
However, for actual disbursements to generate the appropriate funding level increase in G5 prior to the scheduled G5 shutdown, they must be received, and subsequently accepted, by the COD System no later than 8 a.m. ET on Wednesday, Sept. 30, 2020. Schools should plan final closeout efforts accordingly.
In other Electronic Announcements posted on September 3, 2020, we provide comprehensive information related to activities and deadlines that coincide with the end of the federal fiscal year (one is about the end of the federal fiscal year and one is about the 2019–20 TEACH Grant Closeout deadline. Schools should ensure that 1) all necessary reports are obtained and 2) all applicable 2019–20 origination, disbursement, and change records are submitted and accepted prior to the processing deadlines.
Sept. 30, 2020 is also the final deadline for funds availability for the 2014–15 Pell Grant Award Year. After that time, schools will be unable to draw down or adjust further funds via G5 (although refunds of cash will still be accepted), and the COD System will be closed to any further award or disbursement processing for that award year. As such, schools must complete all final reconciliation activities well before this final deadline and in accordance with disbursement reporting timelines and the data submission deadline defined above.
In an attachment to this announcement titled “Pell Grant and Iraq and Afghanistan Service Grant 2019–20 Award Year Processing Deadline,” we provide comprehensive information related to the Pell Grant and Iraq and Afghanistan Service Grant 2019–20 Award Year processing deadline.
If you have questions about this announcement or attachment, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.
If you have questions about using EDExpress to run a comparison between an YTD Record and your school’s database, contact CPS/SAIG Technical Support at 1-800-330-5947 or by email at CPSSAIG@ed.gov.