| AwardYear: 1997-1998 EnterChapterNo: 4 EnterChapterTitle: Federal Pell Grant Program SectionNumber: SectionTitle: Appendix C: Students Appearing More Than Once on the SPS PageNumbers: 109-112 The SPS will list a student more than once for a single attended campus when the school reports that student to the Department using a different SAR or ISIR, or when the school changes the type of academic calendar. The Department honors payment on only one record per student for each attended campus. As mentioned in Appendix B, current (active) payment records appear with a "the far right of the student entry in the detailed listing. The school should carefully review any student who appears more than once to confirm that the current payment record for the student in the Department's records agrees with the SAR or ISIR on which the school based payment. The Department establishes another record for a student, and reduces the payments accepted on the prior record to $0, in two cases: 1. TRANSACTION NUMBER. The two-digit Transaction Number assigned by the CPS uniquely identifies a particular applicant record for the student. It indicates the specific output document on which the school based payment to the student. Each Transaction Number the school submits for a student will create a new record. The LAST transaction the school sent that the Department accepted always becomes the current record for the student, even if the school reported a higher Transaction Number earlier. Example: Transaction 01 Original application--rejected Transaction 02 Result of applicant corrections--EFC of 310 Transaction 03 Result of applicant corrections--EFC of 1507 The student turns in Transaction Number 03, and the school reports it to the Department. The school later determines that the student has Transaction Number 02, which meets the definition of a valid output document. The school reports Transaction Number 02 to the Department, which is accepted; the Department AUTOMATICALLY reduces the payment amounts on Transaction Number 03 to $0. 2. ACADEMIC CALENDAR. The Department establishes a new current record for a student when the school reports any of the following academic calendar changes: From To* Standard-term academic calendar (quarter, semester, trimester) * Clock hour or credit hour (nonstandard term) Clock hour or credit hour * Standard-term academic calendar (quarter, semester, trimester) Credit hour (nonstandard term) * Clock-hour academic calendar Clock-hour academic calendar * Credit hour (nonstandard term) |