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Quality Assurance Program

Federal Work Study

This assessment outlines the requirements for the administration of the Federal Work-Study (FWS) program. If you identify areas requiring corrective action, we recommend that you complete an Action Plan.

Activity Bar:
FWS Activity 1: File Review Worksheet
FWS Activity 2: Campus-Based Programs Administrative Cost Allowance
FWS Activity 3: FWS Payroll Records and FISAP check-up
FWS Activity 4: Off Campus Agreements
FWS Activity 5: Non Federal Share and Community Service

Additional Links: 
2016-2017 FSA Handbook, Student Eligibility, Chapters 1-6
2016-2017 FSA Handbook, Campus-Based Programs, Chapter 1

2016-2017 FSA Handbook, Campus-Based Programs, Chapter 2
2016-2017 FSA Handbook, Calculating Awards & Packaging, Chapter 2
2016-2017 FSA Handbook, Calculating Awards & Packaging, Chapter 6
2016-2017 FSA Handbook, Calculating Awards & Packaging, Chapter 7


DCL CB-97-12, DCL CB-99-12, The Fair Labor Standards Act of 1938, as amended (prohibits employers, including schools, from accepting voluntary services from any paid employee).

Please note the regulatory citations are referenced in the first column of the assessment. To link to any of the regulatory references, click on the link in the regulatory link column and scroll down to the applicable section.

 

FWS Regulatory Link(s) Activity
Subpart A: FWS Programs: Purpose and identification of common provisions 34 CFR 675.1

34 CFR Part 673

34 CFR 675.1

34 CFR 675.2

34 CFR 675.8

34 CFR 675.9

34 CFR 675.10

34 CFR 675.16

34 CFR 675.18

34 CFR 675.19

34 CFR 675.20

34 CFR 675.21

34 CFR 675.22

34 CFR 675.23

34 CFR 675.24

34 CFR 675.25

34 CFR 675.26

34 CFR 675.27

34 CFR 675.31

34 CFR 675.32

34 CFR 675.33

34 CFR 675.34

34 CFR 675.35

34 CFR 675.36

34 CFR 675.37

34 CFR 675.41

34 CFR 675.42

34 CFR 675.43

34 CFR 675.44

34 CFR 675.45

34 CFR 675.46

34 CFR 675.47

34 CFR 675.48

34 CFR 675.49

34 CFR 675.50

 
Definitions 34 CFR 675.2  
Program Participation Agreement 34 CFR 675.8  
Student Eligibility 34 CFR 675.9 FWS Activity 1: File Review Worksheet
Selection of students for FWS employment34 CFR 675.10  
Payments to Students 34 CFR 675.16  
Use of Funds 34 CFR 675.18, DCL CB-97-12, DCL CB-99-12; DCL CB-07-04   
Fiscal Procedures and Records 34 CFR 675.19

  • Job descriptions, the school must distinguish expenditures for FWS compensation from other institutional expenditures.
  • Payroll records 34 CFR 675.19(b)
  • Administrative Cost Allowance 34 CFR 673.7
FWS Activity 4: Off Campus Agreements

FWS Activity 5: Non Federal Share and Community Service

FWS Fiscal Records Worksheet 
Eligible Employers and general conditions and limitation on employment 34 CFR 675.20 FWS Activity 3: FWS Payroll Records and FISAP Check Up
Institutional Employment 34 CFR 675.21  
Employment provided by a Federal, State or local public agency, or a private nonprofit organization 34 CFR 675.22  
Employment provided by a private for-profit organization 34 CFR 675.23  
Establishment of wage rate under FWS 34 CFR 675.24  
Earnings applied to cost of attendance 34 CFR 675.25  
FWS Federal share limitations 34 CFR 675.26  
Nature and source of institutional share 34 CFR 675.27  
Subpart B: Job Location and Development Program (JLD) - Purpose 34 CFR 675.31  
JLD - Purpose 34 CFR 675.31  
JLD - Program description 34 CFR 675.32  
JLD - Allowable Costs 34 CFR 675.33  
JLD - Multi-Institutional job location and development programs 34 CFR 675.34  
JLD - Agreement 34 CFR 675.35  
JLD - Procedures and records 34 CFR 675.36, 34 CFR 675.19  
JLD - Termination and suspension 34 CFR 675.37  
Work-Colleges Program (WCP) - Special definitions 34 CFR 675.41  
WCP - Allocation and reallocation 34 CFR 675.42  
WCP - Purpose 34 CFR 675.43  
WCP - Program description 34 CFR 675.44  
WCP - Allowable costs, Federal Share, and Institutional Share 34 CFR 675.45 FWS Activity 2: Campus-Based Programs Administrative Cost Allowance
WCP - Unallowable costs 34 CFR 675.46  
WCP - Multi-institutional work colleges arrangements 34 CFR 675.47  
WCP - Agreement 34 CFR 675.48  
WCP - Procedures and records 34 CFR 675.49, 34 CFR Part 673  
WCP - Termination and Suspension 34 CFR 675.50  

Last Updated November 2016

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